The Need
Ensuring simultaneous implementation across a broad multi-sectoral development schemes portfolio can be challenging
Standard implementation process for individual development schemes:
The standard process for implementing schemes is at the departmental level, with minimal external oversight from senior stakeholders aside from the approval stage. against national and international regulations
Why is this process inappropriate for implementing a large-scale portfolio of schemes?
- A large-scale portfolio can have several scheme-level implementation issues
- Within a standard departmental implementation process, senior stakeholders can’t resolve scheme-level implementation issues such as bottlenecks, or delays
- To ensure smooth implementation of the portfolio, these issues need to be identified and escalated to senior stakeholders
- External oversight and coordination also helps ensure overarching portfolio goals can be met.
The Intervention
Impetus emphasized the importance of close monitoring at the scheme-by-scheme level facilitated by routines to ensure timely implementation
Prioritization
Schemes should be prioritized based on the potential impact they will have on citizens
Outcome:
Schemes directly addressing citizen needs are fast-tracked
Review
Frequent review meetings allow schemes to be brought to the attention of senior stakeholders for monitoring
Monitoring
Structured data reporting mechanisms should be established to monitor scheme by scheme implementation
Outcome:
Regular reporting allowing for the identification of issues in real-time
Review
Constant monitoring allows identified issues to be escalated swiftly if needed
Performance Management
Progress against clear output-level milestones and targets should be reviewed by senior stakeholders
Outcome:
Systematic monitoring of scheme progress allows adjustments to ensure smooth implementation
A priority matrix was suggested to help identify high and immediate impact schemes
As well as an online platform where departments could report and review scheme progress in real-time
Reporting through
online form
Implementing departments to provide regular progress updates through standardized templates on the online portal
Compilation in
central server
Data from all departments and schemes to be compiled in a central and secure database
Back-end analytics and
dashboard visualization
Compiled data to be analyzed through automated systems at the back-end, and insights to made available to senior stakeholders via
dashboard interface